Case study: Digital Transformation of HR and Onboarding

Administrative overload in HR and inconsistent onboarding processes. A high volume of manual data processing from recruitment processes (approx. 8 hours per week per employee) created a bottleneck in the HR department. Information latency between HR, IT, and operations caused onboarding delays, which increased the costs of unproductive time for new hires and negatively impacted employer branding.

   

Solution: Implementing an AI Interface for Structured HR Reporting

Implementing the Helpiner voice assistant as an intelligent input for the HRIS (Human Resources Information System). Using contextual analysis, the system automatically extracts key data (qualifications, equipment parameters, access IDs) and writes it into the corresponding database fields in real time.

• Recruitment:     Immediate validation and entry of candidate evaluations directly after the interview.
• Onboarding:    Automated distribution of requests to IT, logistics, and training straight from the field (warehouse, production).
• Data Validation:     Immediate validation and entry of candidate evaluations directly after the interview.li>

   

Key Business Benefits

• 15% Increase in HR Operational Capacity:        Saving 6 hours per week per HR specialist. This time is re-allocated into strategic headhunting and talent development.
• Productivity Boost:                 Eliminating administrative days freed up 20% of technical team capacity for project execution (increasing revenue potential without hiring new staff).
• Accelerated Time-to-Productivity:    Workflow automation ensures that a new employee has all tools and training available on their first day. Eliminating downtime during the first week.
• Proactive Governance and Compliance:           The system autonomously monitors the validity of certifications, audits, and contractual deadlines. It actively requests missing data, thereby minimizing legal and operational risks for the company.
• Increased Data Granularity:    Instant data entry eliminates information noise and the loss of details that occurs during retroactive reporting. Management gains 100% accurate insights for P&D dialogues.